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CORONAVIRUS INFORMATION

Elmira College officials continue to follow the COVID-19 situation closely and are working hand-in-hand with our state and local Health Department and the Centers for Disease Control to make sure that we have the necessary information and resources.

Emergency Funding Application for Students

The CARES Act emergency funding assists Elmira College students with crisis situations and unexpected financial hardships due to the coronavirus pandemic. Additional information on the purpose, student eligibility, and award amounts, along with the application, is available below. Please direct any questions to caresactaid@elmira.edu.

Application

In compliance with the U.S. Department of Education, Elmira College acknowledges that:

  1. Elmira College signed and returned to the US Department of Education the Certification and Agreement for Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act on April 16, 2020. Approval for federal funding was authorized on April 25, 2020.
  2. The amount awarded to Elmira College was $458,931 to provide emergency financial aid grants to students.
  3. As of August 10, 2020, the total amount of emergency financial aid grants awarded to students is $343,507. Distribution of funds takes place within 10 working days.
  4. The estimated total number of students at Elmira College eligible to participate in Title IV financial aid, and thus eligible to receive emergency financial aid grants under the CARES Act is approximately 725.
  5. As of August 10, 2020, the total number of students who have been awarded an emergency financial aid grant under Section 18004(a)(1) of the CARES Act is 148.
  6. Elmira College has implemented an application process to determine which students receive emergency financial aid grants. The application has been emailed to all EC students with instructions on how to apply and parameters for funding (MUST be for expenses related to the disruption of campus operations due to coronavirus); it is also posted in our internal portal and on external website. A committee has been established to review applications and make decisions on funding requests. The selection committee reviews all requests to determine student eligibility, prioritize student financial need, and verify that funding requests meets federal guidelines for eligibility. The maximum award amount set by Elmira College is $5,000; however, depending on student financial need, any applications with requests exceeding the maximum award amount will be handled on a case-by-case basis. If students are Title IV eligible, their request meets federal guidelines for eligibility, and the amount requested is less than the maximum award amount, applications are approved by the selection committee.
  7. Elmira College has provided the following instructions, directions, and guidance to students concerning the emergency financial aid grants (and is included on the application for funding):
    • Purpose: CARES Act emergency funding assists Elmira College students with crisis situations and unexpected financial hardships due to the coronavirus pandemic. Eligible expenses include food, housing, course materials, technology, health care, child care, and other similar expenses that pose a pressing financial need to students specifically due to the disruption of campus operations from the coronavirus pandemic. Funding may not be used to pay outstanding EC account balances.
    • Award Amount: Individual financial awards, which will vary depending on circumstances, are intended as a onetime emergency aid scholarship to help students persist in their studies. The maximum award amount is $5,000; however, the range of funding and/or number of awards will be based upon the number of qualified applicants and the amount of funding available. Any applications with award requests exceeding $5,000 will be handled on a case-by-case basis. Depending on the nature of your funding request, you may be requested to provide documentation or receipts as proof to support your stated need. By applying for funds, you certify that any awarded funds will only be used for the purposes stated in your application and that all information provided is true and correct. Please note that these awards may be taxable.
    • Eligibility Criteria: Applicants must be Elmira College students who are or could be eligible to participate in Title IV federal student aid programs (U.S. citizens and non-citizens possessing a green card) and who demonstrate financial need related to the coronavirus pandemic. There are a series of Y/N questions on the application that will determine your eligibility. Please direct any questions to caresactaid@elmira.edu.
The 2019 novel coronavirus (COVID-19), commonly known as a coronavirus, is a virus identified as the cause of an outbreak of respiratory illness first detected in Wuhan, China. Common symptoms include fever, cough and shortness of breath. The CDC believes that symptoms may appear in as few as two days or up to 14 days after exposure.

For the latest, most up-to-date information about the virus, please call or visit:

Centers for Disease Control1 (800) 232-4636
https://www.cdc.gov/coronavirus/2019-ncov/about/index.html

New York State Department of Health1 (888) 364-3065
https://www.health.ny.gov/diseases/communicable/coronavirus/

Chemung County Health Department(607) 737-2028
http://www.chemungcountyhealth.org/usr/Fact_Sheets/cv_fs_2.pdf
How to help prevent the spread of the virus:

  • WASH YOUR HANDS OFTEN, with soap and water, for at least 20 seconds
  • Avoid touching your eyes/nose/mouth with unwashed hands
  • Cover your cough/sneeze
  • Stay home/ in your room if you are feeling ill
  • Avoid close contact with anyone who is sick
  • Disinfect common areas that are touched frequently (door knobs, keyboard, phone)
Students: If you are experiencing symptoms of acute respiratory illness, you should limit contact with others. You should immediately make an appointment with the Clarke Health Center office by calling (607) 735-1750 or emailing Director of Health Services, Wendy Fiscus, at wfiscus@elmira.edu.

Employees: Any employee who is experiencing symptoms of acute respiratory illness should refrain from coming to work until the symptoms have resolved. Employees who miss time at work should consult their immediate supervisor regarding the use of benefit time. Supervisors are asked to send employees home if they are exhibiting symptoms of acute respiratory illness. Employees experiencing symptoms are encouraged to contact their primary care provider or seek emergency treatment.

Life right now is a bit unpredictable due to the coronavirus. We understand. In a continued effort to support our students and families, Elmira College is extending our enrollment deposit date for the 2020-2021 academic year from May 1 until June 1, 2020. We hope this alleviates some of the pressure you may be feeling, both personally and financially, as you prepare to take the next step in your education journey. If you have any questions, please reach out to our Admissions staff at (800) 935-6472 or admissions@elmira.edu. We are here to help.

How will the Coronavirus Affect My Application?

Our Admissions and Financial Aid staff are actively reviewing and processing applications and financial aid information for Fall 2020 enrollment. If you have any questions, feel free to reach out to the Admissions or Financial Aid staff. Staff is available to answer questions via email, phone and video conferencing.

Can I Visit Campus?

The College has suspended campus tours and overnight visits until further notice. We encourage you to explore the website to learn more about EC and to reach out to an Admissions Counselor for additional information.

What About the April 4 Accepted Student Day?

The April 4 Accepted Student event has been postponed; registered students and families will be contacted with additional information, including a Virtual Accepted Student event. Be sure to visit our Accepted Students page for a list of "Next Steps."

I'm Already Enrolled, What Should I Do?

Congratulations! You can access our Enrolled Students page to complete your housing and health forms and to learn more about life at EC. At this time, we are still planning to offer Summer Orientation Programs. We are planning for both on campus and virtual experiences to accommodate all of our new students needs. We will let you know more details very soon!

Will Staff Continue to Report?

In order to remain in compliance with Governor Cuomo's executive order, the College will move to a work-from-home and essential employees only mode beginning at the close of business on Friday, March 20.

In general, essential employees include those within Campus Safety, Buildings & Grounds, the EC Post Office, the Clarke Health Center, and some within Residence Life. If you are unsure if this applies to you, please contact your direct supervisor.

It is anticipated that some employees may need to return to campus periodically to complete specific tasks. All employees should communicate and coordinate their work situation with their direct supervisor to ensure adequate coverage and continuity of daily operations. Directions for transferring office lines to a cell phone and checking voicemail remotely are available in the Academic & Business Continuity Plan on the website.

Employees receiving salary continuation will have job protection and maintain any of their current benefits. If you are unable to work from home, there are alternative options available to you, such as the Families First Coronavirus Response Act. Employees who choose not to participate in salary continuation programs available, such as FFCRA leave programs and PTO utilization, and instead file for Unemployment Income, would be considered in layoff status and therefore would not be in a protected employment status and would be eligible for COBRA coverage. We encourage all employees to take advantage of the salary continuation programs available. Questions can be answered on a case-by-case basis, by contacting the Office of Human Resources at (607) 735-1812 or (607) 735-1810 or hr@elmira.edu.

Employees who are currently enrolled in the Dependent Care Flexible Spending Account benefit (FSA), are allowed to make changes to their Dependent Care FSA based on no longer needing care, daycare closing, or a parent working from home. To inquire about this option or make changes, contact the Office of Human Resources.

How Does Covid-19 Affect Employee Travel?

All College-related travel is suspended.

If an Employee Does Not Have Sufficient Paid Leave Time and Needs to be Off for an Extended Period Due to Sickness, What Should They Do?

If you are sick, you should stay at home. If you do not have sufficient paid leave time to use, contact the Office of Human Resources, hr@elmira.edu or (607) 735-1810, to see what options are available.

Will Employees in My Department be Notified if a Colleague is in Self-Quarantine Due to COVID-19?

Due to privacy issues, this information will not be shared other than in situations where it is believed other employees may also need to self-quarantine.

If a Child's Daycare or School is Closed, may an Employee Work from Home?

It is a possibility if your job responsibilities are compatible with working from home and your duties are determined to be essential for business continuity reasons. However, depending on the age of your child, you may not be able to effectively work while at home due to caregiving responsibilities. There are other options available to you. Please contact the Office of Human Resources at hr@elmira.edu or (607) 735-1810, to discuss these options.

What Happens if an Employee is Not Permitted to Work from Home or Telecommute and Not Able to Come to Work Based on a Self-Quarantine or Care for a Family Member?

You are eligible for temporary paid leave through the Families First Coronavirus Response Act passed on March 18, 2020. You may also qualify for short-term disability or New York State Paid Family Leave. Please contact the Office of Human Resources at hr@elmira.edu or (607) 735-1810.

Possible Pay Interruptions

As a reminder, paper paychecks are not mailed. It is strongly encouraged that all employees utilize the direct deposit payment option to ensure there is no interruption in pay distribution. Direct Deposit Authorization forms are available by emailing hr@elmira.edu or by stopping by the Office of Human Resources in 115 McGraw Hall.

What Resources are Available to Help Me Prepare to Take My Course to an Online Format?

A variety of IT resources are listed on this page under Academic & Business Continuity Plan, and the Office of Information Technology is available to assist with IT needs. Contact the Office at helpdesk@elmira.edu or (607) 735-1915.

Will My Students Have Library Access?

While the Gannett-Tripp Library is closed, library staff is still available to assist via phone: (607) 735-1862; email researchhelp@elmira.edu; or text: (607) 953-6060.

How Does Covid-19 Affect Faculty Travel?

All College-related travel is suspended.

How Does This Affect My Salary or Benefits?

This is NOT a "layoff." Employees impacted will have job protection and maintain any of their current benefits. If you are unable to work from home, there are alternative options available to you, such as the Families First Coronavirus Response Act. In addition, since the College administers its own benefits plan, there is some flexibility for employees. Questions can be answered on a case-by-case basis, by contacting the Office of Human Resources at (607) 735-1812 or (607) 735-1810 or hr@elmira.edu.

Additional information and resources for faculty in regards to leave and possible self-quarantine are available by contacting the Provost.